Abstract Submission

Open

Abstract Submission Is Now Open

18 September 2019

Abstract Submission Deadline*

November 2019

Abstract Notifications

*The deadline for the submission of abstracts is on Wednesday the 18th of September, 2019 Midnight, CET

Abstract Submission Opens  Open
Abstract Submission Deadline  Wednesday, 18 September 2019 (Midnight CET)
Abstract Notification* By the End of November 2019

*Note all efforts are made to send notification by the planned date. Should there be any delays with the selection process, revised date will be posted here.

 

RULES FOR SUBMISSION OF ABSTRACTS

Abstracts must be submitted via this website. Faxed or emailed abstracts will not be considered.

Please read the submission rules before submitting an abstract.

  1. Please note each participant may present a maximum of 5 abstracts. There is no limit to the number of abstracts one person may submit. The system will count the number of presentations from all submissions and notify you if the person you would like to assign as a presenter has reached a maximum of 5 presentations. Submitter’s and co-authors can be listed on as many abstracts as needed. 
  2. The presenting author is required to ensure that all co-authors are aware of the content of the abstract before submission.
  3. The presenting author must be listed as the first author.
  4. Submitted abstracts should include non-published data.
  5. Abstracts previously presented will not be accepted.
  6. All abstracts should be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university-specific publications office (or other similar facilities) or by a copy editor, prior to submission.
  7. Please submit symbols as words.
  8. All abstracts accepted for presentation will be published on the Conference website prior to the Conference.
  9. You may submit more than 1 abstract. However, presenters that are accepted for oral presentation will be permitted to give only 1 oral presentation.  Additional accepted abstracts will, therefore, be poster only.
  10. Please note the submitting author will receive all correspondence about the abstract so we advise that the submitting author details that are entered are the same details as those of the presenting author.
  11. Eligible candidates for Junior Faculty Awards are graduate students (PhD, MD) or junior scientists up to five years after the doctorate degree (PhD, MD). Past winners may not apply for this award again. Please note this is not applicable for Late Breaking as winners have already been announced.
  12. Please ensure that if you are submitting an abstract to be considered for the Junior Faculty Award that you upload all relevant supporting documents. Please note this is not applicable for Late Breaking as winners have already been announced.
  13. Abstracts may not be edited/updated after final submission. You are welcome to bring an updated poster onsite with you.
  14. Your abstract is not successfully submitted until you receive a confirmation e-mail after clicking the final submit button. If you do not receive a confirmation e-mail, please contact us.

GUIDELINES FOR SUBMISSION

Before you begin, please prepare the following information:

  • Abstract Topic – abstracts must be allocated to a specific Theme, Topic and Sub-Topic.
  • Presenting author’s contact details (should be the same details as the submitting author so that the presenting author receives the correspondence about the abstract)
  • Email address
  • Full postal address
  • Daytime and evening phone number
  • Author and co-authors’ details
  • Full first and family name(s)
  • Affiliation details: department, institution / hospital, city, state (if relevant), country
  • Abstract title – limited to 20 words in UPPER CASE
  • Abstract text – limited to 250 words
  • (Please Note: Word count is affected when graphs/tables/images are added)

Abstract layout – Abstracts must be submitted with the following sections:

  1. Objectives
  2. Methods
  3. Results
  4. Conclusions

References are not obligatory and the word count is affected by the inclusion of references.

Tables – Tables created by using the table button will count each word used.

Graphs  – The maximum file size of each graph/image is 500 KB. The maximum pixel size of the graph/image is 600(w) x 800(h) pixel. You may upload graphs in JPG format only. Images do not count towards the word limit.

You can save drafts of abstracts, but you must final submit the abstract before the deadline in order for it to be successfully submitted. Drafts, not finally submitted by the deadline will not be accepted.

ABSTRACT SUBMITTERS’ DECLARATION

During abstract submission you will be asked to declare the following:

  1. I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published as submitted.
  2. Submission of the abstract constitutes the consent of all authors to publication (e.g. Conference website, programs, other promotions, etc.)
  3. The Abstract Submitter warrants and represents that no part of the information and content provided by him/her (Hereafter: the “Content“) to AAT-AD/PDTM 2019 and Kenes International (Hereafter: the “Organizers“), nor the publication of any such Content by the Organizers, on the internet or otherwise infringes any third party rights, including but not limited to privacy rights and/or intellectual property rights.
  4. The Abstract Submitter grants the Organizers a copyright license to reproduce, publish, translate, distribute, and display the text of the Content on a royalty-free, perpetual, irrevocable nonexclusive basis.
  5. I herewith confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract.
  6. I understand that the presenting author must be a registered participant.
  7. The Organizers reserve the right to remove from publication and/or presentation an abstract which does not comply with the above.
  8. I understand that I must select a specific Theme, Topic and Sub-Topic for my abstract allocation.  Although the Committee will work hard to honor this selection, this cannot be guaranteed.  The Committee reserves the right to change the Theme, Topic or Sub-Topic under which the abstract was originally submitted.

CONFLICT OF INTEREST & ETHICAL APPROVAL

You will be asked to declare that you have received ethical approval for your study (if relevant), and you will be requested to confirm that you will declare any conflict of interests in your presentation at the Conference.

ABSTRACT SELECTION AND PRESENTATION

The Committee will review all submitted abstracts. Notification regarding abstract acceptance and scheduling will be sent to the submitting author.

Please note, if your abstract is accepted for oral presentation, the presenting author will be permitted a maximum of 1 oral presentation in the program.